Fixed spaces don't sit empty
Holders of fixed spaces release a full or half day when they're on holiday, travelling or working from home — someone else gets the space right away.
Employee parking · Workplace parking management
Employee parking management — fair, digital and hardware-free
Fewer parking spaces than employees who drive to work? VehPark decides who parks today: employees book a space from their phone, fixed spaces are released when their holder is away, and a fair lottery and waiting list allocate the rest. No barriers, cameras or computers.
From 2.50 EUR per parking space per month · minimum 5 spaces · unlimited employees
Sound familiar?
Spreadsheets, group chats and empty spaces
The morning hunt for a space, reserved spaces standing empty while their holder is on holiday, and arrangements where whoever asks first wins. VehPark employee parking replaces all of that with clear rules that apply to everyone.
Fair, not first come, first served
Requests received by the evening before go into a lottery. People who parked more often get a lower chance, while employees with disabilities and pregnant employees get a guaranteed space.
No space goes to waste
Anyone who doesn't check in on time loses the booking, and the space automatically goes to the first person on the waiting list.
How it works
Employee parking in four steps
1
Add your parking spaces
Label, area and type: standard, EV charging, accessible, visitor or management.
2
Add your employees
Each employee gets a personal link by email. No account and no app to install — it works in the phone's browser.
3
Employees book
For a full day, morning or afternoon, a few days ahead. Confirmation arrives by email and as a calendar invite.
4
VehPark allocates
Lottery, priorities, waiting list, check-in and released spaces run automatically. You see occupancy and reports.
Features
Everything a company needs for employee parking
Booking from the phone
Personal link without a password, free spaces by day, and cancellation from the same link.
Your rules
Booking window, maximum bookings per week, working days, check-in deadline and a temporary ban after repeated no-shows.
Visitor parking
Dedicated visitor spaces, and employees can register their own guests when needed.
EV charging and special spaces
Charging spaces go to electric car drivers first, and accessible spaces only to the employees they are meant for.
Holidays and non-working days
Non-working days close bookings, and existing bookings on that day are cancelled.
Notifications
Email reminders, calendar invites (ICS) and notifications to a Microsoft Teams channel.
Who it's for
For companies without enough parking spaces
Hybrid work
When part of the team works from home, every space can be used every day — parking space sharing instead of empty reservations.
Office buildings and campuses
Multiple areas and space types, clear rules and an overview of who parked where.
Companies with visitors
Clients and partners get a reserved space, and reception knows who is coming.
Pricing
You pay for parking spaces, not employees
The price is per parking space you manage in the system, with a minimum of 5 spaces per month. The number of employees is unlimited, and visitor spaces count toward the total. For more than 50 spaces you get a custom quote.
- No base subscription — a standalone service for companies without a garage
- Or as an add-on to your VehPark garage or car park
- Admin on the web and in the Android app
- Free trial, no credit card
FAQ
Questions about employee parking
What is employee parking?
A service for companies with fewer parking spaces than employees who drive to work. Employees book a space from their phone, fixed spaces are released when their holder is away, and VehPark allocates spaces fairly with a lottery and a waiting list. No barriers, cameras or computers are needed.
Do employees need to install an app?
No. Each employee gets a personal link by email and books in the browser on their phone or computer. No account or password needed.
How does the lottery work?
Requests for a given day received by a set time on the previous day go into a lottery. People who parked more often in the last 30 days get a lower chance, while carpooling, management roles and commuting distance can increase it. After the lottery, it's first come, first served.
What if someone books and doesn't show up?
Anyone who doesn't check in on time loses the booking, and the space automatically goes to the first person on the waiting list. Repeated no-shows can temporarily block new bookings.
How is employee parking billed?
Per parking space you manage in the system, with a minimum of 5 spaces per month. The number of employees is unlimited, and visitor spaces count toward the total. You can use it on its own, without the base subscription, or as an add-on to your garage. For more than 50 spaces, send us an enquiry for a custom quote.
Do we need barriers, cameras or other hardware?
No. Employee parking works without any equipment at the entrance — all you need are your parking spaces and employees with a phone.
Self-service sign-up
Register your company and get started
Fill in your company and administrator details. We review the request and confirm by email — then you sign in to the admin and start your free trial, no credit card required.
Next step
Bring order to your company parking
Book a demo or calculate the price for the number of spaces you have.
Book a Demo